Our Services

Comprehensive Administrative Management Service

Do you want to spend more time dedicating yourself to your mission without the administrative headaches? Let us take care of all your administrative management needs for you. We simplify your life by providing a comprehensive administrative management service, comprising the following:

• Grant Management / e-Philanthropy
• Accounting and finance
• Regulatory compliance and IRS filings
• Website integration
• Consulting services

For one reasonable fee, which is typically less than you are currently spending on foundation administrative management, you receive all these services and have access to our proprietary state of the art systems solutions at no extra charge.

Individualized Attention

If you do not wish to have a comprehensive administrative management solution, we can provide you with individualized services that address your specific needs.

Fully Electronic Accounting and Finance Service

No one likes to do bookkeeping and accounting. What can be done to alleviate the drudgery of this burdensome task? Once again think electronic. We provide a fully electronic accounting and finance service. We start with electronic banking. All bills are paid on line in a safe, secure, and controlled environment. Electronic banking transactions are downloaded into our accounting software, and 990-PF forms are produced and submitted to the IRS electronically using our software. The only checks you would need to prepare are to those donees that you wish to give personalized attention.

This solution solves a major problem for your auditing firm. The American Institute of CPAs and Attorneys General throughout the United States are in the process of introducing legislation that will restrict your auditing firm's ability to perform services which affect their independence. Bookkeeping, financial statement preparation and Form 990-PF preparation are some of the services your auditing firm may no longer be able to perform in the future. Our comprehensive electronic financial management service will solve this problem by providing your auditing firm with audit-ready financial statements and work papers. And most importantly, we can often accomplish this at no extra cost to you.

Grant Management / e-Philanthropy

Our innovative web-based grant management solution is a state of the art approach to solving one of the everyday problems facing foundation management today. A common administrative task for a foundation is to deal with the large volume of grant requests it receives each year. Dealing with the many requests that do not meet minimum foundation requirements is not only annoying, but time-consuming and costly to you as well. From opening mail, to data entry, to filtering out requests that do not meet your requirements, to the time-consuming process of communicating with the people who are seeking funds, a great deal of energy and cost is expended dealing with this basic administrative need.

What could a foundation do to deal with this headache?
Think "electronic" and think "internet" and think Foundation Management Associates. The internet can solve a variety of problems for the foundation manager. Foundation Management Associates has developed innovative, proprietary web-based solutions to leverage the internet and other software solutions to help make your lives a whole lot easier.

Donee Research - Either through your foundation's website or integrated through our website, donees can perform their own research through a "frequently asked question" section saving you hours of time on the telephone.

Grant Application Process - Why have your donees prepare and submit a stack of paper supporting their funding request? We provide the donee with a simple, electronic web-based form which enables them to apply on line and to upload their supporting documents electronically. Why is this important to you? It saves you lots of time. First of all, you no longer have to type letters. Our system auto responds to each applicant via email. We allow you to review the application on line and accept or reject the application electronically. Rejection correspondence can also be automatic via email as well. This leaves you with plenty of time to speak to those applicants who most align themselves to your mission. And we allow you to do so on your schedule. Just think of the time you can save.

But that's not all. Since the application forms are produced electronically, standard reports can be prepared from the system for your board of directors or trustees simplifying their decision-making process for them, as well as saving you even more time. Everyone wins with these solutions.

Individualized Grant Application Questions - why have a one-size-fits-all approach to the grant application process? We provide an individualized approach to our clients allowing you to have a shorter, one page application form for smaller grant requests. And we provide for a longer more comprehensive format for applicants of large grant requests. All application questions can be individualized to your needs.

Take a Quiz - to help filter out applications from ineligible organizations we can provide a simple 4 or 5 question on-line quiz to assure that the applicant is eligible before the grant application is prepared. We simply ask the applicant to submit their federal identification number to us, which can then be electronically validated via our link to an IRS database of 501(c)(3) organizations. We then design a simple quiz to make sure that the applicant's mission aligns well with yours. Only then, will they be invited to fill out an application.

Electronic Management Review of Applications - our system provides the foundation manager with an electronic view of the application, and provides him/her with seamless electronic access Guidestar research data if needed. We also simplify the report preparation process to the foundation's board of directors or trustees.

Website Integration

We can coordinate the process of developing a new website for you, or if you already have one, we can help you improve it. We can also integrate our e-Philanthropy solution into your existing website, making it totally transparent to the outside world. We have strategic alliances with some of the best web developers available, and can help you achieve your web goals at a very reasonable cost.

Other Consulting Services

We are experts in re-engineering consulting and development of innovative systems solutions using technology. We have extensive experience in grant management, accounting and finance, investment management and website and other solutions that can make your life a whole lot easier.

Confidentiality

Foundation Management Associates holds all foundation data in the strictest confidence. Our systems, processes and procedures are designed with privacy and security as a primary consideration.

We Work With Your Attorneys

We never offer legal advice, nor do we interfere in client relationships. Rather, Foundation Management Associates concentrates solely on managing the administrative aspects of the foundation. We assure that every detail is tended to, to assure that the foundation runs smoothly and in compliance with IRS guidelines.

We Work With Your Financial Advisors

Your financial advisors help you manage your assets. We focus our efforts on helping you manage philanthropy. We tend to the administrative details behind the scenes that allow you to focus your attention on what's important to you...GIVING. Foundation assets stay under the care of financial advisors that our clients already know and trust. Our turnkey approach lets the financial advisor provide their clients with a valuable wealth management tool, while eliminating all the concerns with back office management.

We Work With Your Auditors

Auditing firms are facing new ethics-related regulations in 2005 that will restrict their ability to provide certain services to you in the future. They will be restricted from providing services that affect their independence and their ability to perform an independent audit. Bookkeeping and tax preparation services are examples of those services which will affect their independence. Our comprehensive electronic financial management service will solve this problem by providing your auditing firm with audit-ready financial statements and work papers. And most importantly, we can often do this with no additional increase in cost to you.

How May We Help You?

We combine our integrity, expertise, state of the art proprietary technology along with our unwavering dedication and commitment to our client's mission, to provide cost-effective administrative management solutions for corporate and private foundations and other non-profit organizations. We personalize our relationship with you, bringing innovative ideas and solutions to your business problems. Working closely with you, we will bring about effective solutions to improve your organization's administrative efficiency. In short, we can take the administrative headaches away from you and allow you to dedicate more of your time to philanthropy.